Town Clerk & Tax Collector

Town Clerk & Tax Collector

The Town Clerk's office records activities of the town government and is the central place in which all documents and papers vital to the lives of residents are filed. The Town Clerk has custody of all the records, books and papers of the town. The clerk also issues certificates such as marriage, birth and death, and issues all licenses or permits including dog licenses, birth certificates and conservation licenses.

The Town Clerk is also the Town Tax Collector.  Billings and payment schedules are mailed to each taxpayer annually.

Town of Gardiner Town Clerk:  Julia Hansen
(845) 255-9675 ex. 100
townclerk.tog@gmail.com

Deputy Town Clerk:  Nicole Bendell
(845) 255-9675 ex. 103
deputyclerktog@gmail.com

Hours of Operation: Monday - Friday, 9am to 4pm

Helpful Links:

*Please note: Applications for Vital Statistics (such as Birth and Death Certificates) sent via US mail or not returned in-person to the Town Clerk must first be Notarized in order to be processed.

PLEASE MAKE ALL CHECKS OUT TO TOWN OF GARDINER - even if you are using a New York State Application form.

Application Guidelines:  A $10 fee is required for any certified records requested from the local Registrar of Vital Statistics (Birth, Death & Marriage). Checks should be made payable to the Town of Gardiner and should accompany the necessary form with any documentation that may be required. Please contact the Town Clerk with any questions at (845) 255-9675 ext. 100.

All forms should be mailed to:

Town of Gardiner
P.O. Box 1
Gardiner, NY 12525

Application for Copy of Death Record

Application for Copy of Marriage Record

Application for Copy of Birth Record

Application for Dog License

Request for Access of Public Records (FOIL)

Vendor/Supplier Voucher
This must accompany all invoices

Transfer Station Permit
Print this form and fill it out in its entirety. The Town Clerk will issue a permit.

Transfer Station Fee Schedule (2024)

Town Board Special Permit Application
Includes a copy of the Short EAF  

Disability Parking Permits
Parking Permits for people with Severe Disabilities

Mass Gathering Application

Employment Application
If you would like to work for the Town of Gardiner

Frequently Asked Questions

1. How do I apply for a state handicap parking permit?
Town residents can obtain an application for a handicap parking permit at the Town Clerk's Office. Vehicles displaying a valid handicap parking permit are allowed to use specially-designated parking places in public and private parking areas anywhere in New York state. Eligibility requirements include a doctor's certificate.

2. Where can I obtain a New York State hunting or fishing license?
The Town Clerk is authorized to issue New York State hunting and fishing licenses through a cooperative agreement with the New York State Department of Environmental Conservation. Licenses can be issued during regular weekday office hours.

3. What is the official newspaper of the Town of Gardiner?
The official newspaper, designated annually, is currently the Times Herald Record. This designation is strictly for purposes of publishing legal notice advertisements. Legal notices are also posted on the signboard at the Town Clerk's office.

4. Who is the local Registrar of vital statistics (birth, death, marriage)?
The Town Clerk serves as the Registrar of vital statistics on behalf of the state Department of Health. The clerk records all births and deaths that occur within the town boundaries and issues marriage licenses valid anywhere in the state. The Town Clerk also maintains copies of birth certificates, death certificates and marriage licenses dating back to 1881.

Important note: The Town Clerk does not have a record (certificate) of birth or death for a town resident who was born or died outside the boundaries of the town in another jurisdiction. Example: A child of a local family who was born at a hospital in Poughkeepsie has a birth certificate filed in the City of Poughkeepsie, not in the town of Gardiner.

5. How do I request a genealogy search?
The Town Clerk will search town records for genealogy purposes if you submit some basic information on the state Genealogy Search Request Form. You can download a copy of this form here. Although the form contains instructions to send it to the State Vital Records department, you may also use it to submit information to the Town Clerk.
There may be a nominal charge to cover time and expenses for this search. Please keep in mind that this search will be limited to town records onlym and that the Town Clerk's office serves many other town functions with a limited staff and limited hours. Please expect a waiting period for your request.

6. When are the municipal property tax bills mailed?
Bills for county/town real property taxes are mailed during the first week of January. Property taxes can be paid in-person at Town Offices, Monday-Friday during regular office hours; by US Postal Service (Tax Collector, P.O. Box 1, Gardiner, NY 12525) or by other delivery service (Tax Collector, Town Offices, 2340 Rt 44/55, Gardiner, NY 12525). All payments must be accompanied by a copy of the tax bill. Do not mail cash payments. Checks accepted are subject to collection and returned check charges. Make checks payable to Tax Collector, Town of Gardiner.

You have the option of paying one full payment or two half payments. If paid by January 31, there is no interest penalty. After January 31, penalties are added to total tax due. No tax payments will be accepted by the town Tax Collector after May 31, when the tax rolls are forwarded to the Ulster County Treasurer.

School districts are responsible for mailing school district property tax bills during the month of September.

7. Can I pre-pay my yearly municipal real property taxes in December?
No, the town tax collector is not authorized to accept any property tax payments without a copy of the property tax bill (mailed in January). There is no way to calculate your yearly property tax bill prior to its issuance in January.